Whether we’re pointing out frequently overlooked tax breaks, explaining how retirement income is taxed or providing tools that help you adjust your tax withholding, the editors here at Kiplinger want you to trim as much off your tax bill as legally possible. But note the word legally. Yes, we want you to beat the IRS and save on taxes, but only by following the tax code’s rules. Save where you can, but pay what you legitimately owe.
Sometimes, though, taxpayers don’t always stay within the bounds of the law on their Form 1040. Of course, there are out-and-out fraudsters who purposely avoid paying the IRS what they owe under the law. However, in many cases, taxpayers short the government unintentionally. Both the tax code and IRS forms are complicated, so it’s easy to make an honest mistake if you’re not careful. We know our readers don’t fall into the first category—the fraudsters. (Otherwise, you wouldn’t be coming to us for advice on how to comply with the law.) But we don’t want you to make inadvertent errors, either. So here are eight mistakes to avoid so you don’t accidently cheat Uncle Sam out of his cut.
Failing to report all of your taxable income on Form 1040 is a big no-no. The general rule is that all income is taxable unless it’s specifically exempt by law. That includes income that isn’t reported on a W-2 or 1099 form. So, if you receive some odd income here or there, make sure you declare it on your tax return.
Taxable income can be in the form of money, property or services. (For property and services, report the fair market value.) For example, you have reportable taxable income if you received a few bucks for a side job, pocketed a fee for jury duty, won tickets to a football game as a door prize, or bartered your way to free haircuts for a year. In most cases, you’ll report the cash or fair market value of noncash items as “other income” on line 21 of Schedule 1 (Form 1040) or, if you’re running a business, on line 6 of Schedule C (Form 1040).
If you’re a waiter, bartender, taxi driver, caddy or other person who regularly receives gratuities, you know how important those tips are to your financial well-being. But if you’re not reporting tips to your employer, or not declaring them on your tax return, then you’re skirting the tax laws.
Tips are a special form of taxable income, in that it’s your responsibility to report them to your employer if you receive at least $20 in tips during the month. Why? So your employer can (1) withhold federal income and payroll taxes, and (2) report the correct amount of your earnings to the Social Security Administration (which affects your retirement and disability benefits). If you don’t report tips to your employer as required, you can be hit with a penalty equal to 50% of the payroll taxes you owe on the unreported tips. And that’s in addition to the regular income taxes you owe. (Tips you reported to your employer are included in the wages shown in box 1 of your W-2 form.)
There are pages and pages of IRS rules and regulations that business owners must follow for reporting and withholding from employee wages. But what if you hire a nanny, gardener, maid or other person to do work in or around your home? Do you have wage reporting and withholding responsibilities, too? Yeah, you do if you control not only what work is done, but also how it’s done, because the worker is then your employee. (If the worker controls how the work is done, he’s self-employed and not your employee. If an agency or other business provides the worker and controls what work is done and how it’s done, the worker is not your employee, either.) If you’re not reporting your household employee’s income and withholding taxes as required, the IRS isn’t going to be happy.
One thing that’s different from the traditional employer-employee relationship is that you’re not required to withhold federal income tax from wages paid to a household employee. But you can withhold income taxes if the employee requests it. In that case, the employee will need to give you a completed Form W-4.
If you pay $2,100 or more during the year to a household employee, you are required to pay Social Security and Medicare taxes on the worker’s wages. Your bill for this comes to 7.65% of the wages. The employee also owes 7.65%, which you’ll need to withhold from his or her paycheck and send to the IRS (although you can choose to pay it yourself and not withhold it).
Plus, if you pay $1,000 or more in any calendar quarter to a household employee, you also have to pay a 6% federal unemployment tax on the first $7,000 of his or her wages. (You may also owe state unemployment tax.) Any wages over $7,000 to an employee during the year aren’t subject to the tax.
You’ll have to file Schedule H if you pay Social Security, Medicare or unemployment taxes, or if you withhold federal income taxes. You’ll also have to submit a W-2 form for each household employee for whom you paid Social Security or Medicare taxes, or for whom you withheld federal income tax.
You donate a bag of used clothes to the Salvation Army, and they hand you a receipt for tax purposes…but the receipt doesn’t tell you how much the donated items are worth. It’s up to you to figure that out. So when it comes time to claim a charitable deduction on your tax return, you just guess at the value of your donation.
It’s often a good bet that you’re overvaluing the donation—and cheating the government out of tax revenue in the process. Let’s say you paid $400 for donated clothes when they were new. You know they’re not worth as much now, but you’re not sure how much less. So you just put down $200. Half of the original price seems reasonable, right? Most likely, your estimate is way too high. Used clothes and other personal items are usually worth far less than the price you paid for them.
So how do you properly value donated items for purposes of the deduction for noncash gifts to charity? You need to determine the donation’s fair market value (FMV) on the date of the contribution. The FMV is the price that property would sell for on the open market. As an example, to get a sense of the FMV of used clothing, check out the price of similar items in a consignment shop or thrift store. (Some tax software products have tools that help you determine the value of donated items.) For pricier items, you can get an appraisal. In fact, appraisals are generally required for donated property if you claim a deduction of more than $5,000 ($500 for certain clothing or household items).
If you donate a motor vehicle, boat or airplane with a claimed value of more than $500, you can deduct the smaller of (1) its FMV on the date it was donated or (2) the amount received from its subsequent sale by the charitable organization. You’ll also have to file Form 8283 (required for all noncash gifts over $500) and submit an acknowledgment statement from the charitable organization with your tax return.
Check out IRS Publication 561 for guidance on how to value a wide variety of donated property.
Speaking of charitable contributions…you can’t deduct the value of your time or labor when volunteering for a charitable organization. You’re cheating the government if you try to write that off.
Volunteers generally can’t deduct travel expenses (including meals and lodging) while away from home, either. The exception is if there’s no significant element of personal pleasure, recreation or vacation in the travel.
There’s some good news for volunteers, though. You can deduct the cost of any materials you donate. If you drove to and from your charitable work, you also can deduct the actual cost of gas and oil or 14 cents per mile. Parking and tolls are deductible, too. However, don’t deduct any costs that were reimbursed.
Suppose you have a fun side activity that also brings in a little extra cash—say, for example, making and occasionally selling homemade jewelry. The money you receive from selling the jewelry is taxable income. But what about the related expenses? Are they deductible? If you write them off as business expenses on Schedule C, you might be cheating on your taxes.
Whether you can deduct the expenses depends on whether your activity is actually a business or just a hobby. If you’re running a bona fide business, then related expenses are deductible on Schedule C. If it’s a hobby, then no deduction is allowed. (Before 2018, you could deduct hobby expenses as an itemized deduction, up to the amount of hobby income, to the extent it exceeded 2% of your adjusted gross income.) So, you may ask, how do you distinguish between a business and a hobby? It depends on your reason for engaging in the activity. You run a business to make a profit. You take up a hobby for recreation or pleasure.
Whether an activity is a business or a hobby is judged on a case-by-case basis. But the IRS looks for certain business-like characteristics to determine if you’re in it to make a profit. For example, the IRS might want to know if you maintain complete and accurate books and records, put in sufficient time and effort to make the activity profitable, depend on income from the activity for your livelihood, change your methods of operation to improve profitability, or rely on experienced advisers with the knowledge to help you carry on the activity as a successful business. The IRS will presume an activity is carried on for profit if it produced a profit in at least three of the past five tax years, including the current year (or two of the past seven years for breeding, training, showing or racing horses)……Read more>>